When you need the contacts you have in your Gmail email to also be in Outlook, should export contacts from Gmail to Outlook. Namely, you have to perform a contact sync; But, how do you do this?
Outlook is Microsoft's owned email, this name replaced what we used to call Hotmail. Therefore, if you are an Outlook user, it is necessary to have the contacts that are registered in Gmail. This is for when you need to message someone and we already have your address saved.
With the purpose of transfer a contact list from one email to another, it is necessary to carry out an export process in one mail and import it in the other. However, you must have previously created a mailing list in Gmail, having previously added several contacts.
For many people it is necessary to have two email addresses for different reasons. That is where exporting and syncing contacts from Gmail to Outlook is very useful. Next we will explain how you can easily manage your Gmail contacts in Outlook.
Synchronize Gmail Contacts with Microsoft Outlook
The first thing you need to do to move your contacts from one place to another is to log into your Gmail account. Once inside you select the utilities panel, which is the dotted box that appears in the upper right next to your initials in the email.
When options are displayed, open the tab ‘Contacts’, where you can see in the middle of the screen all the contacts you have added to your list. Similarly, on the left side of the screen you will see an options panel, where you will search and select the option 'To export’.
At this point you will get a popup box, where you should mark the option ‘Outlook CSV’ and confirm the operation by clicking 'To export’. This is done to create a .csv file where all email addresses are saved.
Please note that you need to remember exactly where this new file was downloaded, as it will be used when import the contacts to your Outlook email.
Import contacts from Gmail email to Outlook
When you have already downloaded the file with the contacts, you must proceed to log in to Outlook. Once logged in, on the left side of the screen you will find an options bar where you have to search ‘Open and export’. This will take you to a box with 4 options, from which you will select 'Import'.
When you choose 'To import’ a box will open to import a file. At this time you must open the option 'Import from another program or file’, two options appear and your choice must be ‘Comma Separated Values’.
Once you have selected the previous option, in the box that appears you must give 'Examine…’ to start searching for the file you downloaded earlier. Then, you must choose an option to import; it is recommended to select 'Do not import duplicates'.
Anyway, if this part is obvious at the moment and then duplicate contacts are created, there is a way to delete or combine these types of contacts. Finally select contact folder which will be the destination where the addresses will be imported to Outlook.
Google and Microsoft have an agreement that allows you to easily share your contacts using Google Workspace for Microsoft Outlook. This is mainly done for companies but you can also do it in the usual way.
Before you can turn on the contact sharing feature in Gmail, your account must be ‘super administrator’ O ‘supervisor’. What's more, can have access privileges 'Services – directory – Setting’ in a custom role. This is very important to be able to share contacts.
Once the situation is resolved, the process to activate the contact sharing feature It is done through the following steps:
- Login in “Google admin console”. You must do it with an administrator account, as stated above.
- Once on the main screen, will go to the menu, which are three horizontal bars. In the menu you will select 'Directory’ and then ‘Directory configuration’.
- You will click on ‘Sharing settings’ and then in ‘Share contacts’.
- To end, check the box ‘Enable the function to share contacts’. Save changes, and ready!
As such, there is no automatic way to transfer your contacts to Outlook. You will always have to import and export to be able to have all the addresses in your email. However, this process ensures the automatic import of your contacts.
If we put it on a scale, it's faster and easier to import and export contacts than to enter them one by one manually. Taking this into account, and the steps that previously helped you transfer your contacts to Outlook, you can have your address book updated whenever you want.
When the list of contacts you are trying to upload or import to Outlook is greater than 200, the platform does not allow it to load and will automatically throw an error. To solve it you must help yourself with the spreadsheet program, for it open the CSV file in Excel.
Once the program has been opened and the data we want appears, namely, the contacts, the Excel file must be saved in .CSV format. For this you click on 'Keep’, followed by 'Save as’ and then you put the name of the file you want. You must make sure that in 'Type', you choose the CSV option.
Now, the 'Browse' process is repeated, looking for the new .CSV file created just before, is given 'Next’ and the contact folder is confirmed. Later, press' Next’ again and completes the process of importing contacts to your Outlook account.
In case the error indicates that the format of the .CSV file is not correct, you can download the file. CSV sample offered by Microsoft. You will need to copy the information from the .CSV file that you generated earlier. For a satisfactory reading of the file with the contacts, must comply with the following aspects:
- In case of importing a large number of contacts, try to import them little by little. That way the error is avoided, even if it takes longer.
- Column headings must be in the first row.
- Make sure the generated file is in .CSV format.
To end, the display of all the contacts that you have transferred from the Gmail account to the Outlook account is as follows: you open the part ‘Contacts’ and you verify in detail that all the contacts that were previously created in the other account have been successfully added to the one belonging to Microsoft.
