In the labor field there are a series of rules and protocols that must be followed to maintain a record of everything I changed the work routine. To be absent from work, it is necessary to inform the company through a permit request letter.
In this tutorial we are going to explain step by step how to write a permit request, in case you have to be absent from work. Either because of a personal obstacle, a last minute emergency or force majeure obstacle that forces you to miss work.
Write a letter to ask permission not to go to work step by step.
It is very normal for you to think about events from one moment to the next and that is why you must lose your job for at least a whole day; sometimes bosses get angry when they are not notified of said absence in advance, so we will show you how you can write a letter so that your absence is justified.
Can be a bit complex for some workers; Despite this it's totally simple, since you only have to explain why and how long your absence from work will last; additional formal idioms accompanying such content.
Structure of a leave request letter
The purpose of the letter is explain in writing the reasons for being absent from work. The letter remains as a file in your registry as a worker in case you have to justify those days of absence in the future.
It has a simple and comfortable structure that is summarized in three main sections; They try to give meaning and formality to the situation; because you can not put any pretext and without having a formal structure, therefore it will take a while but it will be worth it.
The first is a header with the date, the place, the recipient's name and title; you must also place the first two on the left and the rest on the right. From there if you should continue with the development, start with a greeting and then you explain in detail your reasons, reasons and other notable aspects that are a solid basis to justify your absence from work.
By last, close or fire the person to whom the letter is addressed and let them know that you are waiting for their response; At the same time, you can put the degree of urgency you deserve in this request. At the end of the page you put a line for the signature, under your name, identity document and ready.
Sample permit request letter
Here We will give you a series of very specific recommendations how you should write your leave request letter to your boss at work. You can incorporate any other aspect that you consider necessary or that you have read from another source; but with what we leave you here, it will be enough to grant you this permission; What we do remind you is that you must use a convincing and credible justification, so you will go to the fixed.
Document preparation
- On the open PC the word app and select the option create a document from scratch.
- Before starting with the lyrics determine margins of the document are configured correctly. Click on the Design tab – Margins. Select the normal option.
- Select paper type what should the document have. The type of paper must match the type of sheet you are going to use for printing.. In the margins option, select custom margins option.
- In the Page Setup window, select the Paper tab and choose the A4 Paper option.
- Select the font type and size for the document. The type of font that is usually used to write this type of document is Arial in size 12.
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Content of the permit request letter
- At the beginning of the letter, you must enter the place and date when you write the letter. The date format is “DD of the month YYYYAnd it would be like this: Valencia, 16 November 2019.
- The date text must be aligned to the right of the document. Select the Home tab – Align Right button (Ctrl + D).
- Change the text alignment to the left in Home – Align Left button (Ctrl + W) and write the name of the person to whom the letter is addressed. As usual, that person is your direct boss.
- On the next line put the position held in the company the person to whom the letter is addressed.
- It begins with the word PRESENT, to start the content of the letter.
- The paragraphs of the letter must be justified. To justify the text, select the Home tab – Justify button (Ctrl + J).
- In the first paragraph write a short introduction. explaining that you wish to be absent of your job and how long it will not be available.
- In the second paragraph, explain the reason why you are going to be absent. You must be quite specific and detail the reasons why you cannot attend work. Whether due to illness, accident or death of a family member.
- Explaining the reason for your absence is essential. If you have to take more than one paragraph to do it, You can do it as long as it does not lose the brevity character that has a letter of this type.
- To finish write one last parting paragraph. This is a good possibility to send a greeting to the recipient of the letter.
Finalize the request letter
- It ends on a line with the text. Sincerely, to finalize the letter and imply that you are waiting for a response.
- Create a solid line with the dash. The Ctrl key combination + Dash (-).
- Finish with your full name and your identification number. The name of the identification document will be different depending on the country where you reside. This text must be centered along with the line you previously created.
- To center the text, select the Center button on the Home tab (Ctrl + T)
The final result should be more or less similar to the one shown in the image. Your letter is now ready to print in black and white.
